2006-2007 SANTA CLARA COUNTY
CIVIL GRAND JURY REPORT
ARE TELEPHONE CALLS BETWEEN ATTORNEYS AND INMATES REALLY PRIVILEGED?
Every person who, without permission from all parties to the conversation, eavesdrops on or records, by means of an electronic device, a conversation, or any portion thereof, between a person who is in the physical custody of a law enforcement officer or other public officer, or who is on the property of a law enforcement agency or other public agency, and that person’s attorney, religious adviser, or licensed physician, is guilty of a felony.
In addition, the complaint claimed that the prosecutor who requested the recorded messages used the unlawfully acquired information as evidence at the inmate’s trial. This could have effectively diminished the inmate’s ability to defend himself. Before scheduling interviews or taking any actions on the complaint, the Grand Jury learned that a formal claim had been filed with the County of Santa Clara (County). The filing of the claim removed this matter from the purview of the Grand Jury. However, the Grand Jury considered the broader issue of eavesdropping important because of the serious nature of the allegations, including the possible violation of inmates’ rights under state and federal law to consult with an attorney in confidence. The Grand Jury decided it would focus on evaluating the Department of Correction’s (DOC) policies and procedures concerning monitoring and/or recording of outgoing inmate privileged telephone calls. It would also review how the DOC interacts with the Office of the District Attorney (DA), Office of the Public Defender (PD), private attorneys, and other privileged individuals, including in pro per inmates (inmates who represent themselves) with respect to telephone recording. Privileged telephone calls are recognized as outgoing telephone calls to attorneys, medical professionals, religious advisors, and calls initiated by in pro per inmates.
Evidence Code Section 956. There is no privilege under this article if the services of the lawyer were sought or obtained to enable or aid anyone to commit or plan to commit a crime or a fraud.
Evidence Code Section 956.5. There is no privilege under this article if the lawyer reasonably believes that disclosure of any confidential communication relating to representation of a client is necessary to prevent a criminal act that the lawyer reasonably believes is likely to result in the death of or substantial bodily harm to an individual.
Meeting with District Attorney
The purpose of the Grand Jury’s meeting with members of the DA’s office was to determine: (1) what steps are taken to prevent acquiring privileged telephone recordings; (2) if they are in agreement with the DOC’s policy to restrict release of recorded telephone calls without a court order; (3) what types of disciplinary actions would be imposed if the Office of the DA were to discover that a prosecutor had purposely and surreptitiously listened to recordings and used the evidence at trial without properly notifying the court, attorney, and/or the public defender; and (4) what training exists for prosecutors regarding intercepting privileged telephone calls. The staff of the Office of the DA advised that, in spite of their taking every precaution to avoid listening to privileged telephone calls, there are occasional mishaps because of the sequential order in which the recordings are made. However, once it is discovered that the prosecutor has unknowingly come into possession of privileged recordings, the inmate’s attorney and/or public defender are notified, and the telephone recordings are immediately lodged with the court. The Grand Jury was assured by members of the Office of the DA that any prosecutor who knowingly violates the laws which they are in a position to protect will face serious disciplinary consequences, and such behavior will never be tolerated.
Meeting with Public Defender
The purpose of the Grand Jury’s meeting with the PD staff was: (1) to find out what actions are taken when it is discovered that recorded telephone calls have been illegally acquired and listened to by prosecutors; (2) what proactive measures are taken by PD staff to avoid the undisclosed use of recorded inmate telephone calls by prosecutors; (3) what preventive measures are taken to reduce the possibility of recurrences of violations of Penal Code Section 636(a); (4) whether they were in agreement with the DOC’s new policy to restrict release of all telephone recordings without a court order; and (5) what training is provided for public defenders to enable them to identify evidence used at trial that had obviously been obtained through illegally disclosed telephone calls.
The PD staff had heard of at least one case where an inmate’s privileged telephone calls were illegally used as evidence at trial; however, it had not determined to what extent the allegations were true. If it were determined that there had been illegal eavesdropping, the PD staff would immediately notify County Counsel and the Office of the DA. The PD staff indicated that their resolve would be to investigate any violation of Penal Code Section 636(a), and then promptly follow up with a request for dismissal of the case. They indicated that, if discovered, these types of violations could be so egregious that the only way for an inmate to receive a fair trial would be to turn the entire matter over to the Office of the State Attorney General. The concern of the PD staff is that this type of violation should never go without consequences. The far-reaching ramifications of such behavior can be devastating, not only to the PD and its client, but to the County as a whole.
The PD staff informed the Grand Jury that their telephone system cannot be easily accessed by unauthorized persons. Frequent audits of their telephone lines ensure that all telephone calls are identified at the DOC as privileged calls.
The PD staff expressed support for the new DOC policy to restrict release of all telephone recordings without a court order. The PD staff feels that it is best that everyone is protected from the possibility of recordings of privileged telephone calls being intercepted by prosecutors. They added that until DOC comes up with a system to guarantee the protection of privileged telephone calls the present policy should be maintained.
As in the case of the DA, the PD undergoes frequent training of its entire staff regarding proper conduct, ethics, new laws, and procedures to follow with respect to matters that protect the rights of inmates. As defense attorneys, the Office of the PD receives extensive training on State and Federal constitutional rights and on the California Penal Code.
The Offices of the DA and PD are adamant that neither would tolerate deliberate violations of California Penal Code Section 636(a), or violations of the constitutional rights of inmates. To this end, the Office of the DA’s recently revised policy on attorney-client communications addresses the procedures prosecutors should follow. The Grand Jury applauds all three Departments for their efforts to prevent conduct which will ultimately prevent class action suits and blemishes on the County’s justice system, such as those currently inflicting Riverside County (see, Medina v. Riverside County, November 20, 2006). The Grand Jury concludes that Santa Clara County is best served by prohibiting deliberate illegal procedural violations. This will result in freeing the County from having to defend itself against possible litigation involving avoidable violations of inmates’ rights, or worse, the possibility of having to release convicted criminals.
The following findings were reviewed with the subject agencies:
Department of Correction:
F1: Some DOC classification unit staff members are not adequately trained to handle contacts by privileged individuals regarding procedures for adding their phone numbers to the privileged call database.
F2: There are no visible signs in the visitor sign-in area advising individuals on how to add their phone numbers to the privileged call database.
F3: The privileged call database is not kept up to date.
Offices of the District Attorney, Public Defender and Department of Correction:
F4: Safeguards are lacking to ensure, on a consistent basis, that privileged telephone calls are not released to prosecutors. Also lacking are procedures to ensure that court-ordered production of DOC telephone recordings are complied with promptly.
The 2006-2007 Civil Grand Jury recommends the following actions:
Department of Correction:
R1: All employees in the classification unit should be fully trained to understand DOC’s procedures regarding the database for privileged individuals.
R2: A sign should be prominently posted with instructions regarding procedures for including telephone numbers in the privileged call database. This can also be accomplished with a separate sign-in sheet or with appropriate bold lettering on the sign-in sheets.
R3: The DOC should use the biannual California Bar Association’s list of new attorneys to update its privileged database to include phone numbers of newly admitted local attorneys.
Offices of the District Attorney, Department of Correction, and Public Defender:
R4: The DOC, DA, and PD should coordinate their efforts to establish, and stringently follow, procedures to ensure that privileged telephone calls are consistently not released to prosecutors, and that court-ordered production of DOC telephone recordings are promptly complied with.
Birckhead, Tamar R. “The Conviction of Lynne Stewart and the Uncertain Future of the Right to Defend,” University of North Carolina at Chapel Hill, hosted by the Berkeley Electronic Press. http://law.bepress.com/expresso/eps/578 (accessed March 30, 2007).
California Evidence Code, Sections 950-962.
City News Service. “Defense Attorney Sues Riverside County over Alleged Jailhouse Recordings,” December 6, 2005.
“Comments of the National Association of Criminal Defense Lawyers on the Attorney General’s Order Regarding Monitoring of Confidential Attorney-Client Communications.” 66 Fed. Reg. 55062, October 31, 2006. http://www.cnss.org/nacdlattorneyclientcomments.htm], (accessed February 10, 2007).
County of Santa Clara, Department of Correction. Policy and Procedure Manual, May 28, 2002.
County of Santa Clara, Department of Correction. “New Telephone Service for Inmates.” http://www.sccgov.org/portal/site/doc/menuitem.244564f66e6d425580b558bb35cd a429/?path=/v7/Correction,%20Department%20of%20(DEP)/Inmate%20Mail%20a nd%20Services (accessed May 1, 2007).
Lardner, George Jr. “U.S. Will Monitor Calls to Lawyers, Rule of Detainees Called ‘Terrifying’,” Washington Post, November 9, 2001.
Official Website of James Landrith. “Taking the Gloves Off,” December 20, 2001. Coalition Comments Regarding Eavesdropping on Confidential Attorney-Client Communications American Civil Liberties Union, American Immigration Lawyers Association Arab American Institute, Asian American Legal Defense Education Fund Center for Democracy & Technology, DC Prisoners’ Legal Services Project, Electronic Privacy Information Center, Equal Justice Program, Howard University School of Law, Friends Committee on National Legislation, Lawyers Committee for Human Rights, Legal Action Center Legal Aid Society of New York, Libertarian Party, The Multiracial Activist, National Association for the Advancement of Colored People, National Black Police Association, Unitarian Universalist Association of Congregations, Washington Council of Lawyers, World Organization Against Torture. http://jameslandrith.com/content/view/687/40 (accessed May 1, 2007).
Probst, Jason. “Lawyer for man accused of child sex abuse wants case thrown out,” The Hutchinson News, September 30, 2006. http://www.hutchnews.com/news/local/stories/lawyer093006.shtml (accessed May 2, 2007).
Skipitares, Connie. “DA fills ethics adviser position” San Jose Mercury News, February 14, 2007.
Tarasoff v. Regents of the University of California, 17 Cal. 3d 425, 551, 131 Cal. Rptr. 14 (1976).
March 28, 2007 Interviewed officials of the Santa Clara County Department of Correction at the Elmwood and Main Jail facilities and observed operation of telephone system.
April 11, 2007 Interviewed officials of the Santa Clara County Department of Correction at the Elmwood and Main Jail facilities and participated in operation of telephone system.
April 20, 2007 Interviewed officials of the Office of the Santa Clara County District Attorney.
April 20, 2007 Interviewed staff of the Office of the Santa Clara County Public Defender.
Acronyms and Abbreviations
- County County of Santa Clara
- DA Office of the District Attorney
- DOC Department of Correction
- Elmwood Elmwood Correctional Complex
- Grand Jury Santa Clara County Civil Grand Jury
- PD Office of the Public Defender
PASSED and ADOPTED by the Santa Clara County Civil Grand Jury on this 22nd day of May 2007.
Ronald R. Layman Foreperson
David M. Burnham Foreperson Pro tem
Kathryn C. Philp Secretary